Location: California
Description:
For Current Gilead Employees and Contractors:
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Job Description
Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead?s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
For more information please visit www.Gilead.com
Title
Accounts Payable Supplier Master Data Analyst, Financial Shared Services, North America Accounts Payable Administration
Introduction to the department/team:
The focus of the role is to: perform the supplier onboarding process, supplier master data maintenance, daily supplier master data inquiries resolution, federal and state tax withholding and tax report filing.
The individual communicates effectively with suppliers, internal stakeholders and others as needed to complete the new supplier onboarding and supplier master data changes, effectively and expeditiously.
The Accounts Payable Supplier Master Data Analyst reports to the Associate Director, AP Administration, and is responsible for providing excellent and consistent customer service to our internal and external business colleagues for North America legal entities.
The position will work closely with members on the Purchasing and Accounts Payable team to research and resolve issues for employees and suppliers in the areas of supplier onboarding and maintenance.
Effectively managing the perceptions and expectations of our customers is critical to the success of this role.
Specific Job Requirements:
The successful candidate must demonstrate the ability to:
Process requests to create, update and approve supplier master records in Oracle in accordance with Gilead?s policies, processes and the Service Level Agreement (SLA).
Provide assistance to internal Oracle Supplier Management Portal initiators as needed to assist them with gathering the necessary forms and data entry for supplier onboarding in Oracle.
Ensure all relevant tax forms are complete and comply with IRS and California Franchise Tax Board
Comply with SOX requirements.
Responsible for day-to-day supplier master data maintenance pertaining to multiple functions/fields in Oracle.
Act as the point of contact to resolve supplier master data issues.
Perform specialized support tasks that require previous knowledge of supplier onboarding in Oracle.
Maintain a full audit trail of critical supplier master record of changes and provide support for internal audit queries as necessary.
Provide project support and UAT testing as it relates to supplier master data.
Collaborate with geographically dispersed cross-functional teams, including other Analysts and IT support team to address technical and process issues.
Support/drive any supplier master data related improvement initiatives as necessary.
Suggest innovative ideas to improve supplier master data governance.
Perform review and analysis of suppliers for various Federal and state tax withholding and reporting including: 1099, 1042, 1042S, 945, 592, 592B, 592V.
Perform BOD and non-BOD spousal reporting for 1099 and 1042s.
Provide stakeholders with training in Oracle master data initiation.
Conduct regular review and analysis of supplier master data for deactivation in accordance with established policies and procedures.
Maintain an excellent rapport with internal and external business partners.
Validate/Verify/Reactivate any amendments related to supplier master data changes.
Support AP team with resolution of payment returns as needed.
Skills and Experience:
BA or BS degree in accounting or related field.
3+ years relevant experience
Understand the various data flags and components of each supplier master data record field and how they relate to downstream PTP processes
Understanding of Federal and state tax withholding and reporting requirements including forms: 1099, 1042, 1042S, 945, 592, 592B and 592V
Understand impact of changes within the supplier master data across all Oracle modules
In-depth knowledge and experience with Oracle supplier master data module
Proficiency in Microsoft Office applications with specific advanced skills in Excel including pivot tables and v-lookups
Understanding of AP functions, general accounting practices, and SOX requirements required.
Excellent interpersonal, verbal and written communication skills and ability to communicate with all levels of the organization.
Excellent attention to details and accuracy
Ability to work collaboratively with business stakeholders and colleagues across the organization. Excellent relationship building and business partnering skills required.
Ability to work independently with minimal supervision
Ability to manage sensitive and confidential information.
Gilead Core Values:
Integrity (Doing What?s Right),
Teamwork (Working Together),
Excellence (Being Your Best)
Accountability (Taking Personal Responsibility).
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