[Full-time] Administrative Assistant at Foxworth-Galbraith Lumber Company

Location: Texas
Description:

SUMMARY

Assists the Office Manager or Administrative Specialist in providing administrative and secretarial duties associated with bookkeeping, purchasing, inventory, payroll, and related activities.

INTENT OF JOB DESCRIPTION AND MODIFICATIONS

This job description describes the duties and responsibilities, qualifications requirements, physical demands, work environment, etc. for this job. Duties may be combined with other jobs or duties from other jobs depending upon operational circumstances. Management reserves the right to add, modify or end any of the duties contained in the job description as future business conditions warrant.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are the essential duties and responsibilities of the job. Other duties may be assigned.

1. Provides backup support to the Office Manager and/or Administrative Specialist.

2. Assists in processing a variety of documents related to bookkeeping, purchasing, inventory, payroll, and other related duties.

3. Types and proofreads correspondence and documents.

4. Assists in the preparation and maintenance of records, reports, and files; and collects and distributes correspondence and other documentation.

5. Assists in maintaining, monitoring and ordering supplies, materials, and equipment.

6. Provides information to Associates regarding policies, procedures and general information.

7. Answers telephones and assists callers by taking messages and providing information.

8. Attends and participates in all Company sponsored training programs as required.

9. Performs any other duties, responsibilities or tasks as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and a minimum of two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to write and speak effectively using good grammar and spelling skills. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Not applicable.

COMPUTER SKILLS

Ability to utilize Microsoft Office word processing, spreadsheet, database, and presentation software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The associate is occasionally required to stand and walk. The associate must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

OTHER SKILLS AND ABILITIES

To perform this job successfully, an individual should have basic knowledge of Microsoft Office products such as Word, Outlook, and Excel.

Foxworth-Galbraith Lumber Company is an Equal Opportunity Employer.

We seek and encourage a diversity of skills, talents and viewpoints in our workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor?s legal duty to furnish information.

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