[Full-time] Executive Secretary at Virginia Dept of Education

Location: Virginia

$25,718 – $48,000 a year

The Virginia Department of Education, Office of Early Childhood, is seeking a qualified and experienced individual to provide expertise, assistance, and support in the field of early childhood education and care as a member of the Office of Early Childhood team. Duties include by are not limited to: collaborating with and performing a combination of paraprofessional administrative and secretarial support duties in the area of early childhood education and care; supporting and assisting in the management of the flow, content, and organization of information in the areas of early childhood and care; identifying, analyzing, and applying rules and regulations of educational documents for content, grammar, organization and format; researching and collecting data and/or presenting unusual problems requiring professional technical assistance or clarification to the director and other OEC staff; and establishing and maintaining hardcopy and electronic records and files.

Minimum Qualifications

Considerable knowledge of the policies and procedures of the Department of Education and the field of early childhood education and care.

Demonstrated understanding of state and federal policies and guidelines.

Demonstrated ability to work independently.

Excellent skills in computer technology use (keyboarding and software applications).

Excellent skills in proofreading.

Excellent skills in oral and written communication.

Demonstrated ability to work well with people at all levels of responsibility and above average telephone skills.

Advanced skills in Word, Excel, and PowerPoint

Secretarial experience requiring the performance of a variety of duties associated with the administrative activities of an executive office.

Preferred Qualifications

An equivalent combination of training and experience indicating possession of the preceding knowledge, skills, and abilities may be substituted for this training and experience.

Highly developed interpersonal, communication, and problem-solving skills.

High school diploma with emphasis on business education and/or completion of business school courses.

Special Requirements

Successful candidate must pass a criminal background check.

Special Instructions to Applicants

To be considered for this position, you must complete a Commonwealth of Virginia application for employment (i.e. state application) through the on-line ?Virginia Jobs? (RMS) employment site no later than the cut-off date stated in this announcement.

The application must be detailed and fully completed (including periods of unemployment if applicable). Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information.

Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection.

This website will provide a confirmation of receipt when the application is submitted for consideration.

Please refer to your RMS account for the status of your application and this position.

VDOE values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.

Reasonable accommodations are available to applicants, if requested, during the application and/or interview process. [TTY: (804) 786-8389]

The Virginia Department does not provide sponsorship.

The Virginia Department of Education is an Equal Opportunity Employer.

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