[Full-time] Executive Secretary at Washington State Department of Corrections

Location: New York
Description:

$4,736 a month
Executive Secretary
Correctional Industries Headquarters
Tumwater, WA

Correctional Industries (CI) within the Department of Corrections (DOC) is seeking a highly motivated and qualified individual as an Executive Secretary. This position is located at Correctional Industries Headquarters in Tumwater, Washington. This position is exempt from Washington State Civil Service laws.
If you are interested in applying and would like to be considered, please apply directly at careers.wa.gov and attach the following documents:
  • Current resume, (chronological, with relevant experience listed).
  • Three (3) professional references: and
  • Letter of interest preferably no more than one (1) page) indicating how you meet the qualifications and why you believe you are the ideal candidate for this position.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required.
Correctional Industries (CI) is a unique blend of business and government, using private industry tools and techniques to provide a public service. Operations within the state correctional facilities are supported by sales to state agencies, county and local governments, and not-for-profit organizations.
AGENCY PROFILE:
For information about the Correctional Industries, please visit the Washington CI webpage.
Our mission at the Department of Corrections is to ‘improve public safety’. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which offenders can learn to make choices that contribute to safer communities.
DOC OFFERS:
  • Flexible schedules.
  • Comprehensive compensation packages.
  • Training and development opportunities.
  • The fulfillment of public service.

Duties: This position is the principle assistant to the Correctional Industries (CI) Director and CI Assistant Directors. CI is a major subdivision within the Department of Corrections under the Reentry Division. The goal of CI is to transform lives and increase successful reentry through training and mentoring while reducing the tax burden of corrections. CI has operational oversight for 18 separate lines of business as well as a variety of administrative functions. This position provides technical and administrative support to aid in the management and coordination of the operations and programs within the scope of CI.
Additional duties include, but are not limited to:

  • Performs a variety of liaison and coordinator duties in order to maintain efficiencies within Correctional Industries.
  • Manages the functions of the CI Headquarters reception desk.
  • General Manager and Corporate Management Team liaison.
  • Advisory Board liaison.
  • Assists the Human Resources Team.

Qualifications: Required:

  • High school diploma or G.E.D. equivalent.
  • Three (3) or more years’ as an Administrative Assistant


OR

  • Four (4) or more years’ as an Administrative Assistant 3,


OR

  • Five (5) or more years’ of progressively responsible experience in office/clerical, secretarial or administrative work.


AND

  • Two (2) or more years’ working experience with Microsoft Word.
  • Two (2) or more years’ experience scheduling appointments and managing multiple calendars in Outlook.
  • Two (2) or more years’ experience writing, editing and formatting professional correspondence.
  • Excellent organizational, multi-tasking and planning skills.
  • Proven ability to effectively handle unexpected situations that arise.
  • Resourceful in managing duties and problem solving.


Preferred/Desired:

  • One (1) or more years’ experience working within Washington State government.
  • Associate’s Degree (AA) or higher in Office, Business Administration, or closely related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA), or foreign equivalent.
  • One (1) year coordinating professional travel arrangements.
  • One (1) year experience working with Public Disclosure requests.
  • Advanced-level proficiency with Microsoft Sharepoint OR two (2) years or more experience as a site owner.
  • Two (2) or more years experience working with Excel at an intermediate or advanced level.
  • Excellent interpersonal skills and team work experience; must have the ability to build rapport and partner with others.
  • Ability to comprehend, learn and retain considerable amounts of information such as state laws, OFM policies and procedures, and DOC policies and procedures.


Special Requirements/Conditions of Employment:

  • This position is exempt from Washington’s civil service rules. Exempt employment is considered “at will,” and there are no contractual employment rights. Exempt employees serve at the pleasure of the appointing authority.
  • Maintain regular and reliable attendance.
  • Complete a felony disclosure form prior to employment, and submit to a criminal background check.
  • Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.
  • Provide physical residential address and home telephone number to the Department of Corrections.
  • Become familiar and comply with all DOC policies and procedures and Collective Bargaining Agreements as applicable.

Supplemental Information: The mission of DOC is to improve public safety.
IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
  • Employees work with incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, including marijuana, will be disqualified from consideration.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within sixty (60) days from the date of hire. When positive tests result, further information, testing, and treatment may also be required. Employment is not contingent upon test results.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.
  • DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment or to request reasonable accommodation in the application process, please email alrudy@doc1.wa.gov or call (360) 725-9104. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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